2.1 - Residence Life Overview
2.1.1 - Residence Halls
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Strohm Hall and Richardson Hall are co-generational male residence halls housing all first-year students, but also accommodating sophomore through senior students. Both halls offer four person rooms with bathrooms in each room. Laundry facilities and kitchens are located on the first floor.
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SPBI Hall is a co-generational female hall housing all first-year students, but also accommodating sophomore through senior students. Each suite houses a total of 6 students housed in 3 bedrooms (2 students per bedroom). Suites have individual heating and air conditioning control. Each floor has a lounge, study area, laundry room, and a kitchen for residents of the building to use.
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Weldin and Tewinkel Halls offer apartment/suite style residences with three bedrooms, a living area, kitchenette and bathroom. Apartments have individual heating and air conditioning. Laundry facilities and a community kitchen are located on the first floor.
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Faith Village for traditional undergraduates consists of one and two-bedroom apartments with a bathroom and full kitchen. Apartments have individual heating and air conditioning control. Desks, dressers and beds are provided. Two laundry rooms are available for use (between the 100 and 200 buildings and between the 500 and 600 buildings).
2.1.2 - Residence Life Staff
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The Dean of Students oversees leadership development of student leaders and the Residence Life program and housing, as well as the student conduct process.
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Resident Directors (RDs) are Student Development professionals who live in the residence halls and implement the Residence Life program, including leadership training, oversight of ARD and RA roles, counseling, administration, and participation in the personal development of students.
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Assistant Resident Directors (ARDs) are students who serve as a resource to the RAs and provide assistance and support to the RDs. ARDs are hired on the basis of their previous RA experience, emotional and spiritual maturity, leadership skills, and the desire to serve the students on campus.
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Resident Assistants (RAs) are students who serve as a primary resource for residential students. RAs are chosen based on their desire to serve others and God, as well as their abilities and leadership skills. RAs are trained to assist in establishing community, resolving conflicts, and fostering spiritual growth among their peers.
2.1.3 - Residence Hall Amenities
a. Kitchens
Tewinkel, Weldin, Strohm, and Richardson Halls are equipped with a community kitchen for resident use. Kitchens are equipped with a refrigerator and conventional oven. Any food items or dishes not properly stored are subject to disposal. Residents are responsible for the upkeep of kitchens. Kitchens should be cleaned immediately after use. Misuse and/or abuse of kitchens may result in privileges being revoked and/or kitchens being closed.
b. Laundry Facilities
Washing machines and dryers are located in each residence hall for the convenience of residents. Students may download the free BDS Laundry app to operate the machines. Instructions for use of the card or app may be obtained from Residence Life or Facilities. Instructions are also posted in laundry room areas.
2.2 - Check In
Each semester Crown undergraduate (residential and commuter) and on-campus PSEO students are required to check-in on the scheduled and publicized check-in date which applies to them. Check-in dates can be found on our.crown.edu –> Check In. Students are expected to arrange their arrival on campus accordingly. Students are not to arrive on campus other than their designated check-in date without prior approval from Student Development.
The purpose of the Check-In process is confirming that:
2.3 - Arriving on Campus Prior to Official Open Date/Time
A student is allowed to arrive on campus prior to the official open time and date only when pre-approved by Student Development. Early Arrival Requests are submitted to the Student Development office by faculty or staff requesting students to arrive early on campus due to involvement with sports, CWS (College Work Study working 30+ hours per week), student leadership or other Crown-related activities. No additional housing or meal fees will be charged to the student since their presence on campus is approved. These guidelines are in effect for commuter and residential students.
We recognize students from overseas or long distances may not find airline flights that coincide with approved arrival times. In such instances, the student may request to be approved for Early Arrival emailing housing@crown.edu. However, students are expected to select flights that most closely match approved Check In dates and times. Approved students will arrive at their assigned check-in time without additional housing charges. Requests to arrive on campus prior to official check-ins must be received by Student Development a minimum of 2 weeks prior to check-in.
Check-in dates, times, and procedures can be found on our.crown.edu –> Check In. If a student arrives on campus prior to the official opening of the residence halls and has not communicated with the Student Development office requesting approval to arrive on campus, the student may be charged a $100 service fee in addition to a daily housing fee.
2.4 - Care of Residence Halls
While residents are encouraged to make their assigned space a comfortable and accommodating reflection of themselves, they are also responsible for the ordinary care and condition of their assigned room and any common areas. Should any damage occur which is beyond normal wear and tear, students deemed responsible will be charged for the costs associated with any repair, cleaning, or replacement. For damages in shared spaces, charges may be billed equally amongst all students who reside in the residence hall, floor, or room.
2.4.1 - Maintenance
The College partners with residents to help ensure the upkeep of residence halls. Each residence hall is provided with at least one vacuum. The vacuums may be accessed through a Resident Assistant. While the College maintains the general upkeep of shared areas (lobbies, laundry rooms, community restrooms, etc.), residents are asked to partner with the College by cleaning the area after use. Personal trash must be brough to the large dumpsters outside of each building and not left in trash cans in common areas.
Any maintenance needs in the residence hall should be reported to the Resident Assistant or other Residence Life Staff. The College will fix necessary repairs and/or damages. Repairs and/or damages due to negligence or abuse will be assessed according to the cost of replacement and labor and will be the responsibility of involved parties. Damage in public areas and on the floors may be charged to the students who reside on the floor or in the building where the damage occurs if the responsible parties do not come forward.
Access for Maintenance
Residence halls and rooms are available 10:00 am-5:00 pm, Monday-Friday, to College staff for the purpose of entering to make necessary repairs, decorations, alterations, or improvements, or to supply necessary services, or to show the premises to workers or contractors. Maintenance technicians could be working in the residence halls between the hours of 8:00 am and 10:00 pm. Students are advised to use discretion in their dress when walking through the hallways during these hours. In an emergency, College personnel reserve the right to enter the premises at any time for the purpose of making corrections or repairs.
2.4.2 - Decorating
While decorating rooms, good judgment should be practiced. Residence Life Staff reserves the right to remove any item that is deemed inappropriate or that does not align with the College’s mission or values. No physical features may be added or removed from the room and/or apartment, such as screens, closet doors, paint, etc. Special care should be used while decorating. No more than 5 small nails/thumb tacks may be used in any room. Duct tape or any tape that leaves a sticky residue or removes paint may not be used on any surface (carpet, walls, furniture, etc.).
2.4.3 - Furnishings
Each room/apartment is furnished with a bed, desk, chair and dresser for each occupant assigned to the room. In instances of a large student population, Student Development, at their discretion, may “triple” rooms. A tripled room is where an additional bed and dresser have been added to accommodate enrollment growth. In some cases a tripled room cannot accommodate a desk for each student. Special accommodations can be made upon request. Removal of Crown furniture from its designated space may result in a fine.
An inventory of furnishings and room condition is made when a student moves into and out of an assigned living area. All furniture and furnishings are to remain in their designated space. Additional furniture may be used in rooms/apartments but must be clean and in good shape. Residence Life staff reserves the right to require the removal of any furniture deemed unsafe and/or unsanitary. Residents who bring in additional furniture must properly remove it at the full check-out after a given academic session.
2.4.4 - Appliances
College-approved microwaves are provided in common residence areas. Therefore, no additional microwaves should be kept in the residence halls without prior approval from Operations and/or Student Development. Apartment style halls are equipped with a refrigerator and microwave. A limited number of mini-refrigerator (no larger than 4.3 cubic feet) may be provided by students - to be coordinated with roommates. The allowed number for each building type are as follows:
In compliance with fire regulations, only small appliances with completely enclosed coils may be used in residence hall rooms (i.e. popcorn poppers, hot pots, coffee makers, etc.) Toasters may not be used in traditional residence hall rooms, but may be used in kitchens, kitchenettes and community kitchens. Large electrical appliances may not be used or kept in any residence hall (i.e. toaster ovens, hot plates, air conditioners, satellite dishes, space heaters, etc.).
2.4.5 - Athletic/Leisure Activities
Athletic activities are not permitted in residence halls. Bicycles may not be stored within the residence halls.
2.5 - Check-In/Check-Out Procedures
Students living in a residence hall must be registered, Campus Students at Crown College and have signed the Crown College Housing Contract. At the beginning of each semester, students must complete the Check-In Process when arriving on campus prior to moving into their assigned room.
When moving into a residence hall, each student is responsible for filling out a Room Condition Report (RCR) with a Residence Life staff member. RCRs are used to assess the current condition of the room/apartment. After the RCR is completed, students will be given their room key. Students are responsible for their room key. In the case of loss, the key will be replaced at a cost of $50 which is applied to the student’s account.
Upon leaving the room, the resident is responsible for following check-out procedures. The main components of the check-out procedures are an assessment of the current conditions of the room/apartment in comparison to the RCR at check-in, and the returning of room keys. Residents are expected to leave their housing assignment in good and clean condition with all of Student’s personal property removed. More specific details regarding check-in and check-out procedures are communicated for each residence hall at mandatory all-hall or floor meetings. Contact your Resident Assistant with any questions.
A student who checks in to or out of their room without following the above procedure risks receiving a $100 improper check-in/check-out fine on their student account.
After 12:00 Noon on the first day of classes for the semester, students who have not yet claimed their rooms may forfeit their housing assignment unless special arrangements have been made with the Student Development office.
2.6 - Housing Requirements
Residence halls offer a unique opportunity to experience life together on campus for those students between the ages of 17 and 26. In community, students are challenged to integrate classroom learning with their life experiences. Offering such a potential for whole person development, Crown College places a high value on the residential experience; therefore, all non-married students between the ages of 17-21 are required to live in College housing. Any off-campus housing contract or lease agreement does not exempt an individual from the on-campus housing requirement.
2.7 - Commuting Students
Students who meet one of the following criteria will be approved to commute:
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Living with one or both parents.
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Health needs demand special facilities that the College cannot supply.
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Are married or will be married before the first day of class of the applicable semester.
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22 years of age before the first day of class of the applicable semester.
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Carrying 6 or less credit hours.
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Participating in Study Abroad, course-required Internship (equal to a minimum of 12 credits) or qualifying as an Arts and Sciences online undergraduate student
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Special work situation exists which requires you to live where you work, i.e. live-in rehabilitation or disabled/special care facilities or service-oriented ministries.
The Commuter Request form is located on our.crown.edu > Student > Campus Life. Commuter Request Forms will not be accepted 2 weeks from the start of the semester for which the student is applying. Commuter Request Forms must be re-submitted each academic year for approval by Student Development. If approved for the fall semester, unless specifically noted otherwise or on internship, the approval is valid for the academic year.
If a student is denied commuter status because they did not meet one of the criteria for commuting, they may appeal by submitting a written rationale describing their rationale to the Housing Coordinator. As a significant part of the Crown College experience is about the on campus community, exceptions to the housing policy are rare.
2.8 - Housing Sign-Up Process
Housing sign-ups are held spring semester shortly after class registration for the following fall semester has begun. Students are responsible for checking email announcements, the Crown Mobile App, and other avenues of communication to note when housing sign-ups are to occur, as well as the procedure to follow. Room assignments are given based on seniority of credit hours completed by the end of the prior semester. Students must be registered for fall classes to be eligible to receive a housing assignment.
All residential are required to sign the Housing Contract and abide by its terms. The Housing Contract is signed electronically when a student completes the online housing application.
2.9 - Room Changes
Once room/apartment assignments are chosen, residents must receive approval before changing rooms/apartments. Students may request to change rooms by contacting their Area Coordinator/Resident Director and requesting a Room Change Form. Approved room changes are permitted between semesters or in extenuating circumstances as decided upon and authorized by Residence Life staff. In cases of conflict between roommates, staff are available to mediate. A staff mediation is required before a room change will be considered.
2.10 - Room Reassignment
Student Development reserves the right to assign or reassign students as necessary. Situations that would require this action include, but are not limited to, filling or consolidating spaces, or to address any community or individual needs in the best interest of the students at the discretion of the Student Development staff.
Students are not allowed to be a single occupant in a lower Faith Village apartment. If one roommate is no longer occupying the room at any point during the year - regardless of circumstances - the remaining student is required to obtain a new roommate or relocate within seven days.
The College reserves the right to reassign or remove residents because of lifestyles inconsistent with the Crown College Community Covenant or the requirements of group living.
2.11 - Withdrawing From Housing
If a student plans to withdraw from housing, they must contact the Housing Office (housing@crown.edu). Students will only be allowed to move out due to withdrawing from all classes or by meeting one of the criteria to live off campus. Housing and dining charges will be pro-rated based on the date provided on the room check-out paperwork. Until officially withdrawn, the student is bound by the terms of the Housing Contract and responsible for any remaining payments or charges due. From the date student has informed the College they will be withdrawing, student has 24 hours to complete check-out process unless special arrangements have been made (in writing) with Student Development.
Cancellation of the Housing Contract occurs when a student officially withdraws from the College, which includes but is not limited to:
2.11.1 - Housing and Dining Refunds
Students who withdraw prior to the first official day of classes will be charged the daily room rate for use of college housing. Beginning with the first official day of classes, students will be charged a prorated amount of the semester charge.
Students who withdraw prior to the first official day of classes will be charged the guest meal rate for any meals purchased. Beginning with the first official day of classes, students will be charged a prorated amount of the semester charge.
Should the student move off campus during the semester but is still registered for classes, they are responsible for payment of their meal plan until the end of the semester.
2.11.2 - Personal Belongings Left After Withdrawal
The College will not assume responsibility for personal belongings left behind by a student who withdraws or moves out from housing. If a student is unable to retrieve the items or coordinate another individual to pick up belongings left behind, all personal belongings left behind will be discarded or donated.
2.12 - Married and Family Housing
Limited housing may be available in the Faith Village apartment building for married students. Apartment styles offered include one, two, and three-bedroom options. Amenities in the complex include laundry facilities and one (1) reserved outdoor parking space. Faith Village apartments are connected to the campus internet service. The Student Development department manages this non-traditional student housing.
Residents are responsible for the general upkeep and management of their space. The College is responsible for the yearly upkeep of heating and air-conditioning maintenance. If other repairs are needed in the apartment, residents should submit work requests to Facility Management Services (FMS). Repairs and/or damages due to negligence or abuse will be assessed according to the cost of replacement and labor. All Faith Village residents, including non-student family members, agree to live in conformity with the Crown College Community Covenant and abide by the Student Handbook for the School of Arts and Sciences.
Aquatic species that live under water may be kept in standard-size aquariums (not to exceed 20 gallons). Because of health and safety issues, animals, including rodents, reptiles, and amphibians, may not be kept in Faith Village apartments or on property owned by the College.
Since residents living in Married Housing are not living in undergraduate residence halls, they are considered Commuters and are “living off campus”. This means undergraduate students living in Married Housing are required to fill out a Commuter Request Form each academic year. The Commuter Request form is located on our.crown.edu > Students > Campus Life. Commuter Request Forms must be re-submitted each academic year for approval by Student Development. If approved for fall semester, unless specifically noted otherwise or on internship, the approval is valid for the academic year.
2.13 - Pets
Aquatic species that live under water may be kept in standard-size aquariums (not to exceed 20 gallons). Because of health, sanitation and safety, animals, including rodents, reptiles, and amphibians, may not be kept in student rooms or on property owned by the College.
For Service/Support Animal policies, please refer to our.crown.edu –> Students –> Campus Life.
2.14 - Privacy
In almost all cases, the College will provide advance notice before staff or employees enter a private area. Still, College employees or staff may enter a residence room/apartment and storage area without advance notice to inspect premises for maintenance, to investigate health or safety concerns, suspicion of College policy violation and/or illegal activity, to maintain order, and for any other reason the College deems legitimate. Any items discovered by College employees or staff in violation of College policies or local, state, or federal laws may be confiscated and used in the student conduct process.
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Students are advised to keep their rooms locked at all times and should not enter each other’s rooms without permission.
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Keys and door access through the Crown Mobile app will be distributed to each resident. Students are responsible for charges to re-key, or to replace a lost key or security ID card.
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Residents must carry their room keys and security ID cards at all times. If a resident is inadvertently locked out of their room/apartment, a Residence Life staff member is able to assist them in unlocking their door. If a Residence Life Staff person is unavailable, the student can call Facility Management Services. Each resident will be able to utilize this service free of charge for the first two weeks of each semester. Repeated use of this service could result in a service fee.
2.15 - Quiet Hours
Quiet hours within the residence halls are from 11:00 p.m. to 9:00 a.m. unless otherwise posted. The noise level of all activity and conversation should be kept low during this time in all residence lounges, hallways, and rooms, and directly outside residences. Reasonable quietness, however, is to be maintained at all times in the residence areas as a matter of courtesy. Therefore, noise levels from rooms (including talking, music, etc.) should not be able to be clearly heard in lounges, the next room, or outside of the residence hall.
2.16 - Residence Hall Meetings
Mandatory residence hall meetings are held at the beginning of each semester, for the housing sign up process, and for checking out of the Residence Halls. The meetings are used to communicate information about the residence halls and policies and to introduce staff members and changes. All residents are responsible for all information presented at mandatory residence hall meetings. Fines will be administered for unapproved absences.
2.17 - Tripled Room Rate Reduction
In the case of high student population, some students may be required to reside in rooms with one person more than originally intended (“tripled rooms”). All tripled rooms will contain a bed and dresser for each student, but not necessarily a desk. A rebate is credited at the end of each semester to residents who have lived in a fully occupied tripled room for the entire semester. However, if space opens later in the semester, students of tripled rooms will be given the option to relocate. Once this option becomes available, the rebate is no longer offered.
Students who voluntarily remain in a tripled room when the option to relocate has been given will not receive a rebate.
2.18 - Vacancy in a Room
When there is a vacant spot in a room, Residence Life or the Student Development office may assign a new roommate to the open spot per the terms of the Housing Contract. Should the occupancy of the room, suite, or apartment fall below 67% capacity, the Residence Life and/or Student Development reserves the right to consolidate spaces if necessary.
2.19 - Storage
2.19.1 - Personal Storage
Other than summer storage, the College does not provide storage options for students. Students cannot store personal property outside of their designated on-campus room/suite/apartment. If for any reason property is left on campus after the student’s departure, the College may choose to hold it at the discretion of the Residence Life staff, but only up to 30 days, after which the belongings will be donated to a local charitable organization.
2.19.2 - Summer Storage
Summer storage is available to students currently attending Crown College. Due to limited space, the College has established the following storage regulations:
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Each student is allowed to store up to seven boxes. All items must be boxed in approved containers and labeled before being placed in the storage area. Storage labels are available from Student Development. Approved containers include plastic totes, suitcases which are sturdy and can be locked or strapped, and sealed boxes.
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Crown College assumes no responsibility and will not be liable for loss, missing, or damage to students’ personal belongings, whether by act of God, accident, negligence, or intentional act.
2.19.3 - Upper Faith Village Basement Storage
The basement area of Upper Faith Village apartments are considered furnace rooms and maintenance areas. Students are not to store any items in the furnace room area or within three feet of the furnace, electrical or communications equipment. The furnace room is NOT a living space and cannot be used as a bedroom, television viewing area, etc. The College reserves the right to place communications equipment in the furnace room to serve the utility needs of the apartment and adjacent residences. Any communications equipment placed in the furnace room is and shall remain the property of the College. Students will not add to, modify, reconfigure, disable, replace, or otherwise change any electrical or mechanical equipment located in the furnace room and which is the property of the College.
2.20 - Vacations and Breaks
2.20.1 - Christmas Break
Due to lack of staffing and support service on campus, undergraduate housing is not available during Christmas Break.
2.20.2 - Spring Break
Residence halls are closed over Spring break. Exceptions can be made by the Housing office for students that are unable to travel or find other accommodations for this break. The process to request to stay will be communicated prior to Spring Break. If a Student is granted permission to remain on campus in residential housing during Spring Break, they must comply with College policies and all rules established by the College for Spring Break or the privilege of staying on campus during break periods may be revoked.
2.20.3 - Summer Housing
Crown College provides a limited amount of on-campus summer housing. A student must be registered for spring classes and be current with his or her student account to be eligible for summer housing.
2.21 - Visiting Hours
Each residence hall has set visiting hours. Adhering to the stated visiting hours allow students private study times in their residence areas. Any infringement of the stated visiting hours will result in disciplinary action. Visiting hours are as follows:
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SUNDAY |
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
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“The Valley”
(Rich, Strohm, Weldin)
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12:00 PM - 11:00 PM |
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3:00 PM - 11:00 PM |
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3:00 PM - 11:00 PM |
3:00 PM - 11:00 PM |
12:00 PM - 11:00 PM |
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“The Hill”
(SPBI and Tewinkle)
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12:00 PM - 11:00 PM |
3:00 PM - 11:00 PM |
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3:00 PM - 11:00 PM
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3:00 PM - 11:00 PM |
12:00 PM - 11:00 PM |
| FAITH VILLAGE |
12:00 PM - 12:00 AM |
12:00 PM - 12:00 AM |
12:00 PM - 12:00 AM |
12:00 PM - 12:00 AM |
12:00 PM - 12:00 AM |
12:00 PM - 12:00 AM |
12:00 PM - 12:00 AM |
When hosting a guest of the opposite gender, the following policies must be followed:
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Room doors need to remain open a minimum of a 45 degree angle during visits of the opposite gender.
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Room lights are to remain on.
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In apartment style residences (Faith Village, Tewinkel, Weldin, and SPBI Hall) visitors of the opposite gender may not enter bedrooms.
2.22 - Overnight Guests
Since residents are part of a larger community, there are limitations concerning overnight guests and visitors. Therefore, the following overnight guest and visitor policies have been established:
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No overnight guests of the opposite gender are permitted within the residence halls.
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Siblings under the age of 16 may not stay overnight in the residence halls.
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Parents of students and of prospective students are not permitted to stay overnight in the residence halls.
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All overnight guests must register with the RA on their floor. Registration is necessary to monitor the number of stays as well as for use in emergency situations.
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All overnight guests must obtain a visitor parking pass which may be obtained at the Reception Desk during regular business hours.
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All overnight guests and visitors are expected to abide by the policies of the College. Students are responsible for notifying their overnight guests and visitors of College policies, as well as being responsible for the conduct of their guests and any damage fees incurred during their stay.
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No more than 5 overnight visits per guest are allowed per semester.
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Overnight guests of students must provide their own bedding.
2.23 - Residence Hall Fire Safety
To prevent fires from occurring within the residence halls, the College, in concurrence with local and state laws, has established certain precautionary guidelines:
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Due to insurance regulations and fire prevention safety, open flames are not allowed in residence halls. Therefore, no candles, potpourri, incense, etc. that requires a flame may be used or kept in a residence hall room.
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Halogen lamps, space heaters, and live trees pose significant fire hazards and, therefore, may not be used or kept in residence halls.
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