Academics

Complete information regarding policies, resources, requirements, etc. for undergraduate students regarding academics may be found in the Crown College Catalog for the current academic year. The Academic Calendar may be found on the Crown College website.

Academic Calendar

The Academic Center is located on the third floor of the Main building, outside of the faculty office space. Students can receive academic support and tutoring assistance. Tutors are available to help students and are selected based upon their academic abilities and ability to communicate with others. Students can also receive assistance with additional items such as organization, study skills, time management, and test taking strategies. The Academic Center:

• Is available to students on a walk-in basis.
• Is open to all students of Crown College.
• Is provided for students at no additional cost.
• Is open during convenient hours Monday through Friday each week and staffed with tutors in the afternoon and evening Monday through Thursday during the semester. 

Advisors

Each student enrolling at Crown is assigned an academic advisor who assists the student in course selection and is available when the student needs advice. Although the student is ultimately responsible to ensure that graduation requirements are met, the advisor provides assistance in planning the program and selection of courses best suited to the student’s interests and requirements. 

Class Attendance

The College takes class attendance seriously and expects students to be present. Class attendance is necessary for the educational process to be fully effective because significant materials, insights, perspectives, and opinions will be gained from class sessions. Moreover, students are expected to contribute to class discussion and content.

• Instructors establish attendance requirements for their courses. 
• Excused Absences: When permitted by the instructor and stated in the syllabus, students may request that an absence be excused.
• The instructor will make the decision as to whether the student’s absence is excused.
• Appeals for Excessive Class Absences: When a student has exceeded the maximum absences permitted in a given course because of extended serious illness or emergency, he/she may appeal for special consideration. An academic petition form, available in the Registrar’s Office, must be approved no later than the last day of classes before the final examination period of the semester concerned.
• Class attendance records will begin with the first day of classes in any given grading period. Absences due to late registration are included in the maximum absence record.
• A schedule conflict between two courses is not normally permitted. However, it may be allowed if each course carries a minimum of three credit hours and the conflict involves no more than one class hour (50 minutes) per week. Permission must be obtained from the instructors. When a conflict is permitted, the student must alternate between the two classes on the conflict day. Students permitted such a schedule conflict are to have no unexcused absences in either course.
• In the event of an unannounced absence of the instructor, students are not required to wait longer than 10 minutes after the scheduled beginning time of class unless word has been sent that the instructor will arrive late.

Collaboration Center

The Collaboration Center is located in the center space on the third floor of the Main building outside of the faculty offices. This is a comfortable place where students can study in groups or individually, collaborate, view class projects on large TV monitors, or gather in front of a white board. The space is open Monday through Friday during the semester to provide convenient access to faculty instructors.

Testing Center 

The Testing Center is conveniently located outside the faculty offices on the third floor of the Main building near the Collaboration Center. The Testing Center provides a place for students to complete makeup examinations. According to faculty course policy, students have a choice of makeup exam days and times which are reserved through an online request system. Check out the Academic Center portal in Canvas for more information.   

Withdrawal Procedure

Students may discontinue their studies by completing a Withdrawal Form available at the Office of the Registrar. The form must be returned to the Office of the Registrar before the withdrawal is considered official

• The last day to drop classes with a grade of W or WF or WP is the end of the ninth week of the semester for full semester (16-week) classes.  When the class meets for only a portion of a semester, the last day to drop is the half-way point. A “withdrawal from the college” involves all classes in which the student is enrolled in a semester/term but has not completed.  

  • Students who discontinue studies following the last day to drop classes, whether or not they complete a Withdrawal Form, will automatically receive a grade of F for each discontinued course.

  • Students with the classification of Special Student automatically discontinue studies by dropping all credits by the last day to drop classes.  

  • Students who are dismissed from the College for student life reasons or Involuntary medica/health reasons,  whether before or after the last day to drop classes, will receive grades of W, WP, or WF.

Medical or Extreme Hardship Exceptions

Student must submit a medical or extreme hardship appeal in writing to the Registrar’s Office prior to the last day of the term and include the appropriate documentation. This can be done in the form of a letter or an academic petition. The appeal applies to all in-progress classes in which a student is currently enrolled.  Classes for to which final grades have been posted are not included in the appeal. 

• Medical:  Student must submit a dated and signed letter on letterhead from the physician [explaining the student’s illness with recommendation for withdrawal]; medical bills and/or other medical documentation. 
• Death of Immediate family member:  Student must submit a death certificate or obituary from the newspaper.  Pamphlets from the funeral will not be accepted. 
• Other - Additional circumstances will be considered based upon documentation that is submitted. 

If needed, the Vice President of Academic Affairs, the Vice President of Student Development, and the College Health Services Coordinator shall determine the status of the student’s health.  A physician’s advice may be sought if necessary.  The Vice President of Academic Affairs and the Vice President of Student Development shall determine in instances of extreme hardship.

Students whose appeals are approved will receive grades of W, WF, or WP for each discontinued course.  Approved appeals do not guarantee a financial adjustment or tuition reimbursement.   Fees are not refundable. 

Once the appeal is approved it will be routed to financial aid, student development, and billing to determine if an adjustment in the student’s billing or financial aid status is required.  Dates of attendance will be considered when making this decision based on federal financial aid regulations. stances of extreme hardship shall be determined by the Dean of Undergraduate Studies and the Vice President of Student Development. Students whose appeals are approved will receive grades of W, WF, or WP for each discontinued course. 

If a residential student, student must contact the Student Development office to inform staff of the anticipated timeline of checking out of their room. Student Development staff will coordinate the student and Resident Assistant to meet and complete the necessary check-out procedures. Room and Board charges will be pro-rated based on the date provided on the room check-out paperwork.